note that processing takes time and that standard requests submitted within 2
weeks of the requested date may not be considered. Special event requests
requiring set-up and/or staffing must be submitted at least 4 weeks prior to
the requested date for consideration.
Recreation facilities and fields may be reserved by Clemson
University departments and other organizations as well as non-University
affiliated organizations through completion and submission of a Facility/Field
Reservation Request form online. Facility/field reservations for events that
involve music or other entertainment coupled with sound amplification will be
limited to designated venues. Reservation requests are considered in order of
the date received and in accordance with facility/field availability and the
following priority: 1) Campus Recreation programs, Academic Classes, Athletics,
Student Affairs, and the President's Office; 2) Clemson University Registered
Student Organizations and Departments; and 3) Non-University affiliated organizations.
Reservations are not considered confirmed until the organization receives such
notice from the Events Coordinator.
The only spaces currently available for reservation at the Campus Beach &
Recreation Area are the picnic shelter (to the left of the beach) and sports
fields. Other spaces, including the beach, outdoor volleyball court, and picnic
area (to the right of the beach) are open from sunrise to sunset for general
use on a first come-first served basis.
For additional information on the reservation and use of Campus Recreation
facilities and fields, including rules and regulations and the fee
schedule, please visit the Campus Recreation website
Agreement for use of Facilities/Fields
Your organization agrees to abide by all Clemson University and
Campus Recreation rules and regulations that apply to the reservation and use
of Campus Recreation facilities and fields.
organization understands that Campus Recreation reserves the right to cancel
reservations due to inclement weather (or the threat of inclement weather) when
departmental officials feel such action is warranted to ensure the safety of
participants and/or to protect the fields from destruction (when possible, at
least 24 hour notice will be given). You understand that all outdoor activities
are to cease immediately and participants are instructed to seek shelter upon
the first warning of severe weather (lightning, tornado warning, etc.) by way
of the Sky Guard weather management service and siren warning system in place
organization accepts responsibility for all costs associated with the repair/replacement
of equipment/property that may be damaged as a result of your use of Campus
group/organization understands it will be invoiced for all charges (including
use fees, event personnel fees, and custodial service fees, as applicable and
agreed upon in advance, as well as any charges resulting from damages to
property or equipment), and that payment is due within two weeks following the
invoice date. Late payments are subject to penalty.
organization/group understands that completion of an Assumption of Risk and
Release from Liability by individual participants may be required in addition
to the organization Assumption of Risk and Release from Liability.
Assumption of Risk and Release from Liability
organization voluntarily assumes full responsibility for any risk of loss,
damaged or stolen property, or personal injury, which may be sustained by
members as a result of your use of Campus Recreation facilities/fields.
organization/group hereby releases, waives, and discharges Clemson University
and its Board of Trustees, its officers, agents, employees and representatives
from all claims, demands, liabilities, rights and causes of action of whatever
kind or nature that may result from or occur during or in connection with your
event or your use of Campus Recreation facilities/fields and equipment for this
event. You also agree to indemnify and hold harmless Clemson University for any
loss, liability, damage or costs, including court costs and attorney’s fees
that may occur as a result of any negligent or intentional act or omission by your
organization/group or its officers, agents, employees, representatives, vendors
or volunteers in connection with this event.
* Denotes a required field
Name of Organization/Group *
Type of Group *
Please SelectCU StudentCU DepartmentCommunityOther
Name of Contact Person *
Contact E-Mail *
Phone Number *
Space to be Reserved *
Mat RoomUpper Fitness StudioLower Fitness StudioClimbing WallRacquetball Courts (6 courts)SundeckNatatorium-Diving TankNatatorium-Lap PoolIntramural Fields- Upper (2 Fields)Intramural Fields- Lower (2 Fields)Fike Sand Volleyball CourtsClub Fields (3 fields)Main Gym (5 Courts)Club Gym (1 Court)Campus Beach and Recreation Area (4 Fields)Campus Beach and Recreation Area-Entire SiteCampus Beach and Recreation Area-Picnic Shelter
Units Needed *
Days/Dates Requested *
If reoccurring, what are the start and end dates?
Set-up Start Time *
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Event Start Time *
Event End Time *
Clean up End Time *
Description of Activity/Event *
Number of Expected Participants *
Number of Expected Teams *
Number of Expected Spectators *
Age Range of Participants/Teams *
Will this function involve persons from outside Clemson University? *
Is there any fee associated with participating in/attending this event? *
Amount to be charged?
Will this function include alcohol? *
If yes, will the alcohol be served or sold?
Will this function include food and/or beverages (other than alcohol)? *
If yes, what kind of food and/or beverages?
Preferred means for providing the food and beverages:
Function to be catered by one or more vendors.Food/beverages to be purchased by the organization for resell.Food/beverages to be sold on site by one or more vendors.Food/beverages to be purchased by the organization...
Will other items be sold? *
If yes, what item(s) will be sold?
Will this function include music or other entertainment coupled with sound amplification?
Our equipment will only rent for inside of the Fike Recreation Center. *
Trash BinsRecycling BinsExtension CordPowerOutdoor LightsTables Chairs Sound EquipmentLaptopCoolers
Do you plan to have anything donated or sponsored for this event? If so, what, how much value, and from who/where?
If you are a Student Organization or University Department paying by IDO, please enter your CUBS # here:
Please note that payment will not be collected until after the event. If total invoice changes from the quote, we'll seek approval before processing.
By signing and submitting this form, I agree to the above policy and liability statements. I agree to pay for this reservation if not canceled at least 72 hours prior to the event. *
201 Sikes Hall
Clemson, SC 29634
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