Clemson University Online Forms

The Underground Recreation Center Reservation Request Form

Keep in mind:
  • Reservation requests are accepted on a first-come, first-serve basis up to one year in advance.
  • You are strongly encouraged to place your reservation several months in advance to avoid conflicts with previously requested events.
  • While a minimum of three business days is required to place a request, at least two to three weeks notice is a must for some events.
Payment of Invoices 

All groups are expected to pay the day of the reservation. Groups/organizations will be invoiced for all rates and other charges (including staffing, setup rates, custodial services, security, damage, and/or repair costs applicable as well as any charges resulting from damages to property or equiptment), with payment due within two weeks following the invoice date. Late payments will affect eligibility for future reservations. Any department groups that have a chart string account can pay using an IDO. We do not require pre-payment or deposits prior to your reservation. Payments may be made at the time of the reservation via cash, check or credit card. If you prefer to mail a check, please send it to: 

Clemson University 
Parks, Recreation and Tourism Management 
284B Lehotsky Hall 
Clemson, SC 29634

Cancellations

There is no charge for cancellation of a reservation at least 24 hours in advance. For an event to be considered canceled, the responsible group must contact and receive confirmation from the events coordinator. Events not canceled within 24 hours of the reserved period will result in the responsible group being charged the full reservation rate—if outside of normal operating hours—and half of the reservation rate if it falls within our normal operating hours. Failing to arrive to their reservation without a confirmed cancellation may affect a group's potential to make future reservations.


* Denotes a required field


Contact Information:

Name of Group: *

Affiliation: *

Faculty / Staff / Student groups
Department
Community

Contact Person: *

Mailing Address: *

Line 1
Line 2
, City, State, Zip

Contact Phone: *

-- Ext.

Email: *

name@example.com


Event Name:

Estimated Attendance: *

Age Range of Attendees *

Event Description:

Event Date and Time Preference #1

Date: *

/ / (mm/dd/yyyy)

Setup Time

:

Start Time: *

:

End Time: *

:

Breakdown Time

:

Event Date and Time Preference #2

Date:

/ / (mm/dd/yyyy)

Start Time:

:

End Time:

:


Please select all amenities you would like to use during your reservation. *

Bowling Lanes
Black Lights
Billiard Tables
Seating/Food Lounge (required if having food)
Entire Facility
Table Tennis

If using Bowling Lanes, specify # of lanes needed (8 Max):

All lanes (8-10)
1
2
3
4
5
6
7

If using Billiard Tables, specify # of tables needed (4 Max):

All 4 tables
1
2
3

If using Table Tennis, specify # of tables needed (3 Max):

All 3 tables
1
2

Will there be food/beverages served? *

Yes
No

If yes, what do you plan to have?

Additional Needs

Folding Tables (Max 4)
Sound equipment / Playlist requests
Other- Add requests in additional comments

Additional Comments or Questions

By signing, I indicate that I agree to the rules, regulations and policies stated above *